Why use printer queues?
We host hundreds of shared network printers on several servers as part of Campus Active Directory Services. These servers store the printer drivers and configuration, which makes installing them on multiple systems easy and convenient. Without print queues, you would need to download and install the correct version of the driver for your printer on each computer, create a local print queue directed to the printer's IP address, and configure any settings for available printer features and paper types. Any future changes (i.e. driver version update, feature change, etc.) would require touching each computer again.
Installing Network Printers
Installing a network printer in Windows 7:
- Open the Devices and Printers Control Panel. This can be found either directly under the Start button in the right column, or in the Control Panel itself, also found by clicking the Start button, then under Hardware and Sound. If your Control Panel view has been changed from Category to large or small icons, the Devices and Printers selection should be directly visible.
- Select Add Printer and click Next.
- Select Add a network, wireless or Bluetooth printer and click Next.
- In Windows 7, click “The printer that I want isn’t listed” at the bottom.
- Select Find a printer in the directory and click Next.
- In the Find Printers dialog, enter some search text* — for example, enter your department’s abbreviation in the Name field, or a building name in the Location field — and click Find Now. Clicking Find Now with no search text will display all printers.
- Select the printer you want to install and click OK.
- In Windows 7 and Vista, you may be prompted to approve the installation of printer drivers. Please approve this installation.
- Select whether this should be your default printer and print a test page.
* If you don't know what the printer is named, you can search on model or location. But you also can enter no search text at all to retrieve a list of all the printers that are available. The results will display the names, models, and any provided location and comment information about all printers to help you select the printer you need.
- Right click the Start button and select Control Panel.
- If your Control Panel is in Category view, select Hardware and Sound, then Devices and Printers.
- If your Control Panel is in either Large or Small Icon view, you may directly select Devices and Printers.
- Click Add Printer.
- Choose "The printer that I want isn't listed" at bottom.
- Select the Radio Button next to "Find a printer in the directory, based on location or feature" and then select Next.
- Using the Find Printers control panel you may either:
Highlight the print queue you want to add by clicking on it once and selecting OK to add it, or doubleclick the queue name.
- Enter some portion of the queue name (typically your Shared drive department acronym, e.g. ETS, ABSC, ADMS) and choose Find Now to narrow the list of available printers below.
- Search through the list manually (there are hundreds).